Wedding seating
Wedding seating that starts from your RSVPs, not a blank page.
The guests who said they are coming to your reception are already in Agapaé, by name and beside the people they were invited with. Build the tables your venue is giving you, seat everyone, see what is worth a second look — and leave with a plan the room can be set from.
See the plans Try the seating board
The seating board opens in a disposable example celebration — a working one, set up for you and thrown away afterwards.
You already know who is coming. Begin there.
A seating plan usually begins with an empty grid on one screen and a guest list on another. Yours does not. The guests who told you they are attending the reception are already in front of you, by name, each one beside the party they were invited with.
There is nothing to import and nothing to type again. Your seating board reads your guest list as it stands the moment you open it, so the people waiting to be seated are the ones your replies actually produced.
What happens next is entirely yours. You build the tables, and you decide who sits at each one.
Wedding seating is part of Heirloom.
Build the tables you actually have.
A table in Agapaé is one of the tables standing in your venue. Give it a name — Table 1, the top table, the long one by the window — say how many seats it has, and it exists.
You can note its shape, put it in a zone — family, friends, near the couple, the children’s table, or a name of your own — and leave yourself a note about it. Anything from one seat to a hundred.
Nothing is decided in advance for you. Tables are added one at a time, as your venue confirms them, and you can rename one or change how many seats it has whenever the plan moves.
Shape is a label you give a table so you recognise it — not a drawing of your room.
Seat a whole party, or one person at a time.
Everyone still to be seated waits in one panel, grouped the way they were invited. Seat a party together in a single action, or place one person exactly where they belong — a child at the children’s table, a cousin with the friends he grew up with.
As you choose a table, Agapaé says what it makes of each one: a great fit, available, one with a conflict worth knowing about, or full. Agapaé prevents overcapacity when seating guests — a table with no seats left cannot be chosen, and the placement is refused rather than merely questioned.
Nothing you do is final. Move someone to another table, take them back out among the guests still to be seated, or clear a table completely and begin it again.
Seats belong to people rather than to parties, so a party can sit together, sit apart, or be half seated while you think about the rest.
From a reply to a table, with no spreadsheet in between.
Each step below reads the one before it, at the moment you open the page. Nothing is copied forward into a second list that can quietly fall behind the first.
Your guests reply and say whether they are coming. Their answers stay on their record in your guest list, beside everything else you keep about them. The guests attending the reception are the ones your seating board offers you. And where each of them sits is your decision, table by table.
Guests who are attending the reception appear in your seating board. Answers given for your other moments — the ceremony, a party afterwards — belong to those moments and are counted there.
How a guest reaches a table
- RSVP
- Guest list
- Reception guests
- Tables
The things you know, written down before you forget them.
Half of a seating plan lives in someone’s head. That these two should be at the same table. That those two should not. That her parents would like to be near you, and that this party should stay together whatever else moves.
Any of it can be written against an invitation: keep this party together, should sit with, should not sit with, a zone you would prefer, a note, and how firmly you mean it.
Agapaé then helps you spot seating issues — a table over its capacity, a party split across two tables, a “should sit with” that has not worked out, two people you wanted apart who have ended up together, and seats left behind by someone whose answer has changed.
These are guidance, not rules. Agapaé shows you the conflict and still lets you seat the person anyway — you know things about your family that a preference cannot hold.
When someone drops out, their chair does not quietly disappear.
Weddings move. Somebody cancels three weeks out, a companion is declined, a name comes off the list — and this is the moment a seating plan usually goes wrong without anyone noticing.
So Agapaé does not empty a chair on your behalf. If someone who already has a seat is no longer attending the reception, the seat stays where it is and is marked, with the reason, until you clear it yourself. It still counts as taken while it waits, because until you decide otherwise, it is.
It works the same way in the other direction. A guest who accepts late, or a companion you have just approved, joins the people waiting to be seated the next time you open your board — and waits there for you.
Nobody is moved for you. Every seat at every table is one you put someone in.
One file for the venue, in the language they read.
When the plan is settled, take it with you. Agapaé produces a print-ready A4 landscape PDF, and the same information as an Excel file for a venue that would rather have a spreadsheet.
Both are grouped table by table: who is sitting where, the party they came with, their group, their age, and the dietary needs and special requirements you have recorded for them. Anyone attending the reception who has not been given a seat yet is listed at the end, so nobody falls between the two.
It is a seating list for the people running your day — the caterer, the venue, whoever is setting the room. It is a list grouped by table rather than a drawing of the room itself.
Greek and English both come out correctly, accents included.
Let your guests find their own table.
On the night, nobody wants to stand at a board by the door reading a list. If you switch it on, guests who have joined your celebration can type their name and be shown the table they are sitting at.
The search forgives what real names need it to forgive: accents, a Greek spelling or a Latin one, a letter in the wrong place. When several people share a name it asks which of them they are, and shows nothing until it is sure.
You decide separately whether they also see who else is at their table — and you can leave the whole thing switched off.
Looking up a table is all a guest can do here. Where anyone sits stays your decision.
Éros can draft a seating plan. Whether it happens is your call.
Éros is Agapaé’s AI planning companion, included with Heirloom. Ask it, and it will draft an arrangement from what is already there: the guests coming to your reception, the tables you have built and the preferences you have written down.
It comes back with a proposal and its reasoning — why this party is here, why these two are apart. You can also ask it to look over an arrangement you made yourself and say what it would question.
A proposal stays a proposal. Nothing on your board changes until you apply it, and a plan you have applied can be put back the way it was.
Éros suggests and you decide. It is part of Heirloom, and it is not part of the seating board you can open below.
See it for yourself
A seating board you can open right now.
Rather than show you a picture of one, we hand you a working one. It opens a complete example celebration — guests, replies, tables, seats already filled in — that belongs to nobody and disappears afterwards. Move people around, add a table, take one apart.
Opens in a new tab. It is a disposable example rather than your own event, and Éros is the one part of Heirloom it does not include.
Wedding seating is part of Heirloom.
Agapaé has three plans. Seating — together with your digital wedding invitation, your RSVP, your guest list and your planning space — is included with Heirloom.
Guest photo sharing is part of every plan, including the free one. Seating is not.
That follows from what seating is. It only means anything on top of the replies your invitation collected, so it lives in the plan that collects them.
Features vary by plan. See the plans
Questions about wedding seating
- What is Agapaé wedding seating?
- It is where you decide who sits where at your reception. The guests who replied that they are attending appear as people to seat, you create the tables your venue is giving you, and you place your guests at them — a whole party at once, or one person at a time. It is included with Heirloom.
- How do I create tables?
- You add them one at a time. A table has a name and a number of seats, and you can also give it a shape label, a zone — family, friends, near the couple, the children’s table, or one you name yourself — and a note. A table can be renamed or resized at any point.
- How many seats can a table have?
- Between one and a hundred, and that is the number Agapaé holds you to. It will not seat more people at a table than the seats you gave it.
- Which guests appear in seating?
- The guests you have approved who have answered that they are attending the reception. Someone who declined, has not replied, or is still deciding is not offered for seating, and neither is a guest coming only to the ceremony. Your board reads the guest list as it stands when you open it.
- What happens to companions I have not approved yet?
- They wait. Someone a guest added while replying arrives as a request, and until you approve them they are not among the people to seat. Approve them and they are there the next time you open your seating board.
- Can I keep a party together?
- Yes, in two ways. You can seat a whole party in a single action, and you can record that a party should be kept together, so Agapaé tells you if they end up split across two tables. It is guidance rather than a rule — you can still seat them apart on purpose.
- Can I keep people apart?
- Yes. Against any invitation you can note who they should sit with, who they should not, and how firmly you mean it. If two people you wanted apart end up at the same table, Agapaé raises it with you. It will not stop you — sometimes you have a reason.
- What happens if a guest cancels after being seated?
- Their seat stays where it is and is marked. Agapaé does not empty a chair on your behalf: it shows you the seat, tells you why it has been flagged — no longer attending, waiting for approval, or taken off the list — and leaves the decision to you. Until you clear it, the seat still counts as taken.
- Can I seat more people than a table holds?
- No. If a table has eight seats, the ninth placement is refused. The one way a table can end up over its capacity is if you reduce its size after seating people at it, and Agapaé then flags it until you sort it out.
- Can I move guests later?
- Yes, as often as you like. Move someone to another table, take them out and back among the guests still to be seated, or clear a table completely and start it again. Nothing is fixed once it is set.
- Does Agapaé support drag-and-drop seating?
- No. There is no drag-and-drop, and no canvas of your room to arrange. You seat people through the table and guest controls: choose a person or a party, choose a table from the list, and they are seated. It is a working board rather than a picture of the room.
- Can I export the seating plan for my venue?
- Yes — as a print-ready A4 landscape PDF, or as an Excel file if your venue prefers a spreadsheet. Both are grouped table by table, with each guest’s name, party, group, age, dietary needs and any special requirements you recorded. It is a seating list for the people running your day rather than a drawing of the room.
- Can guests find their own table?
- Yes, if you switch it on. A guest who has joined your celebration can type their name and be shown their table. The search copes with accents, Greek or Latin spelling and small mistakes, and asks which person they are when a name is shared. You choose separately whether they also see who else is at their table. Guests can only look — they cannot pick or change a seat.
- Can Éros help with seating?
- Yes. Éros, the AI planning companion included with Heirloom, can draft a seating plan from your guests, your tables and your preferences, explain why it put someone where it did, and look over an arrangement you made yourself. A draft stays a draft: nothing changes on your board until you apply it, and an applied plan can be put back. Éros is not included in the sample seating board.
- Which Agapaé plan includes seating?
- Heirloom. Seating, the RSVP that fills it, your digital invitation, your guest list and your planning space are all part of Heirloom. Guest photo sharing is available on every plan, including the free one; seating is not.
Every name already in the room.
The replies are in. Build your tables, seat the people who are coming, and walk into your venue with a plan it can be set from.